Board meetings are the place where important decisions are made. It’s not uncommon for a business to decide its entire management structure via the vote of a board meeting. The quality of your meeting minutes is crucial and it’s essential to ensure that they are taken as efficiently and accurately possible.
It is easier for the person who is taking the minutes to keep track of the conversation if they have an outline or template that matches the agenda. It’s also beneficial to have a list of all attendees so that they can be accounted for when they arrive. This will save time and make it simpler to compile the board minutes at the conclusion of the meeting.
Avoid being too personal. It is best to keep minutes impartial and refrain from mentioning personal disagreements, arguments about political views, idle chat. Dismiss any discussion of the personal lives of the members or any stories which aren’t relevant to the business.
It is essential to record all votes and the person who made the motion and who voted for it, the exact words and whether the motion was approved. In addition, it’s recommended to record the number of yays and negatives for each item along with the reasoning behind any votes that were abstained from or against. This will help in the event of any legal issues in the future.
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